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AI automation studio · India and US

Every automation
is another tail.

We build AI automations for services firms and growing teams: your project, HR and sales data in one view, hours checked every week, invoices chased politely. Inside the tools you already use, with a person approving anything important.

Book a free time audit See it work
Running nowsample data
  • 07:58Synced projects, HR and CRMdone
  • 08:00Sent the weekly ops reportdone
  • 09:14Replied to a new enquirydone
  • 10:30Reminded 3 overdue invoicessent
  • 11:05Proposal for Northwindneeds you
Example workflowEnquiry follow-up

From enquiry to reply.

  1. New enquiry

    “Can we book a call about automating our reports?”

  2. AI drafts a reply

    A relevant reply, ready for your team to review.

  3. You approve

    Check the message before anything is sent.

    Your call

  4. Reply sent

    The approved reply goes back to the enquirer.

Human approval before sending. Every time.

What we do

AI, software and automation, built around your team.

Start where it hurts most. We build the fix inside the tools you already use, with a person approving anything important.

Painting of a driverless metro train arriving at an empty station at dawn

Hours given back

The reports, follow-ups and reminders your team repeats every week, built once and run every day in the tools you already use.

See four examples
Painting of a 3D printer making a part that fits an existing machine

Built to fit

When a workflow needs its own tool, we build it end to end: internal apps, approval queues, portals and AI agents, by an engineer embedded with your team.

How we build
Painting of a packed cricket stadium facing one giant scoreboard at night

One set of numbers

For services firms: projects, people, hours and pipeline in one place, checked every week, so every meeting starts from the same figures.

See the sample
Painting of a pilot's hand on the throttle while the autopilot flies above the clouds

Pixels to action

Bills, forms, site photos and camera feeds turned into entries, reports and alerts, with anything uncertain sent to a person.

See what it reads

Stories and voices, made with AI

Short product videos, explainers and a voice that answers your phone, made with AI and clearly labelled as AI.

Visit the Lab

The work your team
keeps redoing.

Four everyday jobs we take off your team's plate. Each is built once, then runs every day in your own tools, with a person approving anything important.

01Sales

Every enquiry answered in minutes.

Before
Enquiries from your website and WhatsApp wait until someone is free. By then the buyer has called someone else.
After
Each one gets a reply within minutes with call slots, and lands in your CRM. Your team steps in when the lead is warm.

Your call Replies use wording you approved. Pricing questions come to you.

WhatsApp enquiryTue 21:42 · sample

Hi, do you take on monthly bookkeeping for a 40-person firm?21:42

Yes, we do. Here are three times for a 15-minute call: Wed 11:00, Wed 15:30 or Thu 10:00.21:44 · sent automatically

Booked Wed 15:30 · added to your CRM

02Finance

Overdue invoices chased, politely.

Before
Someone spends the first week of every month calling clients about unpaid invoices.
After
Reminders go out on schedule by email and WhatsApp, and payments are matched in your accounts tool.

Your call Anyone overdue past 60 days, or a key client, comes to you instead.

Overdue invoicesToday · sample
INV-1042 · Rao Textiles · 18 days
Reminder 2 sent
₹4.8 lakh from Northstar
Matched
INV-1051 · Vega Studio · 64 days
To you
03Founders

Your Monday numbers, ready at 8:00.

Before
Monday morning goes on exporting from the CRM, accounts and HR sheets into one report.
After
The report builds itself and arrives by email or WhatsApp before your first meeting.

Your call Numbers that look unusual are flagged before it goes out.

Monday reportMon 8:00 · sample
New deals
14
Pipeline value
₹70 lakh
Cash collected this week
₹6.2 lakhCheck
04Operations

A new client set up everywhere, once.

Before
A signed deal means typing the same details into the CRM, accounts, project tracker and a welcome email.
After
Fill one form. The client appears in every tool, tasks are assigned, and a welcome email is drafted.

Your call You approve the welcome email before it is sent.

New client set-upToday · sample
  1. One form
  2. CRM
  3. Accounts
  4. Project tracker
  5. Welcome email: you approve

Recognise one of these? In a free 30-minute audit we map it on your own tools and tell you what it would take.

Book a free audit

When an automation is not enough, we build the software.

Some work needs its own tool: an app, a queue or a portal that fits how your team actually works. We build those end to end, as an engineer embedded with your team, not from a ticket queue.

Internal apps

Spreadsheets turned into apps

Project budgets, staffing requests or client codes, as a proper app with logins, approvals and a full history.

Control

Queues with an owner for every exception

Every automated change is recorded. Anything that fails goes to the right person with the reason, and reruns in one click.

AI agents

AI that drafts, people approve

Agents that read status reports, draft invoices or answer enquiries, inside a workflow where a person signs off.

Dashboards

A view for every role

Leaders, managers and finance each see their own numbers, all from one shared, trusted set of data.

Integrations

Systems that stay in step

Your CRM, HR and project tools kept in sync, with checks, run limits and a log of every change.

Portals

Portals for clients and partners

Clients see progress, share documents and approve work without long email threads.

Painting of a Formula 1 pit crew working in sync around a car

An engineer on your team, not a ticket queue.

Tech companies call this forward-deployed engineering: the engineer works inside your business, learns how the work really happens, and builds what fits. You get senior engineering without hiring a team.

  1. 01

    Sit with your team

    Time alongside the people who do the work, in person or on calls, to see how it really happens.

  2. 02

    Mock it up first

    A clickable mockup you can react to before any code is written.

  3. 03

    Ship in small slices

    A working first slice in weeks, then improvements every week or two, run beside your current process until it is trusted.

  4. 04

    Own it, or keep us on

    You own every account and line of code. Keep the engineer monthly, or take it in-house with full notes.

  • Java and Spring Boot
  • React and Next.js
  • PostgreSQL
  • Python
  • AWS
  • AI models where they help
Talk about a custom build

For services firms: one set of numbers.

If you run projects in a PSA, people in an HRMS and deals in a CRM, the same facts live in three places and get re-keyed by hand. We bring them into one view, check the hours every week, and keep the systems in step, with a person approving anything important.

  • 01

    One set of numbers

    Projects, bookings, timesheets, people and pipeline in one place, refreshed through the day, each figure labelled with when it was last updated.

  • 02

    A weekly hours check

    Planned hours against logged hours, by person and project. Each gap shows the likely reason and who can fix it.

  • 03

    Systems kept in step

    New projects from won deals, joiners, leavers and leave copied across for you. Anything a rule cannot settle waits for a person, with the reason attached.

  • 04

    Month-end without the chase

    Missing timesheets nudged before the close, and unbilled work listed by project, so invoices go out on time.

Weekly hours check

Week of 2 Nov · a 140-person consultancy

Sample data
  • Projects 08:30
  • People 08:30
  • Sales 11:00

Planned 4,860 h · Logged and approved 4,692 h

448 h to look at

Across 31 people. Gaps both ways, not netted.

Why

  • Waiting for approval186 h
  • Booking not used122 h
  • Unplanned work84 h
  • Over plan56 h

Two thirds of it is approvals and stale bookings, quick to clear.

Needs a person · 3

  1. Approve 9 timesheetsData team lead · due Fri
    Your call
  2. Close a booking for someone who has leftResourcing · today
  3. New project from a won deal: client code missingFinance · before it is created
Nothing changes in your systems until a person approves.
Usually replaces

Exported reports, a budget spreadsheet per project, re-keying between HR and project systems, and the month-end timesheet chase.

Works with tools like
Projects and time
OpenAir, Kantata, Zoho Projects
People
Darwinbox, Keka, Zoho People
Sales
Salesforce, HubSpot, Zoho CRM
Finance
Odoo, Zoho Books, Sheets, Excel

Vision applications: pixels to action.

Photos, scans and camera feeds already hold information your team types in by hand. We build tools that read them and turn them into entries, reports and alerts, with anything uncertain sent to a person.

01Finance

Bills and receipts, read for you.

Before
Supplier bills, receipts and delivery challans are typed into the accounts tool one by one.
After
A photo or PDF becomes a draft entry with supplier, amounts, GST and due date filled in.

Your call Anything the tool is unsure about waits for a check.

Bill read from a photoToday · sample
Supplier
Rao Textiles
Total incl. GST 18%
₹18,450
GSTIN
One digit unclearCheck
02Operations

Site photos into progress reports.

Before
Field teams send photos on WhatsApp, and someone writes the daily progress report from them.
After
Photos are sorted by site and task, and the report drafts itself with the right pictures.

Your call A manager approves the report before it reaches the client.

Daily site reportToday · sample
  1. 12 site photos
  2. Sorted by site
  3. Report drafted
  4. Manager approves
03Sales

Visiting cards into your CRM.

Before
Cards from an event sit in a drawer until someone has time to type them in.
After
A photo of each card creates the contact in your CRM with a follow-up task.

Your call Follow-up messages go out only after you check them.

Event visiting cardsYesterday · sample
Cards photographed
24
Contacts and tasks created
22
Need a look
2Check

Also from cameras: quality checks on a production line, stock and shelf counts, and safety-gear checks, each flagged to a person, never acted on alone.

We do not build face recognition or staff surveillance.

Book a free audit

AI changes every week. We keep up, so your team doesn't have to. You just get the hours back.

From first call to a working automation in weeks, not quarters.

  1. Day 1, free

    Time audit

    A 30-minute call to map where your hours go. A written note the same day on what to automate first, and a scope and quote if you want one.

  2. Timeline agreed up front

    Build

    Built inside your tools, run alongside your current process until your team trusts it.

  3. After go-live

    Handover

    Plain-English notes, alerts if anything fails, 30 days of fixes. Every account and line of code is yours.

Start with one job. Keep going if it pays.

Best for teams ready to invest properly in how they run. If an off-the-shelf tool will do, we will say so on the call.

Project Build

One-offproject, scoped on your free audit call

One workflow, dashboard or internal tool, built inside your tools with your approval rules and run alongside your current process until your team trusts it.

  • Scope, timeline and quote agreed in writing
  • 30 days of fixes after go-live
  • Optional monthly care afterwards
Scope a build

AI Ops RetainerMost value

Monthlyretainer, scoped on your free audit call

An engineer embedded with your team. A new automation, dashboard or internal tool every month, upkeep of everything built, and a short report on the hours it gave back.

  • Monthly scope agreed in writing
  • Upkeep and fixes for everything we build
  • 3-month minimum, then cancel any month
Talk about a retainer

Quotes in INR for clients in India (plus GST) and in USD for clients abroad. Software and AI usage runs on your own accounts, at cost.

Questions we often get

How much does it cost?

It depends on your systems and what we build. After the free audit call we send a written scope and quote, in INR for India or USD for clients abroad, before any work starts.

Do you work with our project, HR and sales systems?

Usually, yes. We connect to the tools you already pay for, start read-only, and only write changes back once you have approved how.

Where does our data go?

It stays in your own accounts. Automations run on your tools and your AI keys, and you can switch them off at any time.

Will it send anything without us?

Only what you allow. Proposals, payments and client messages wait for a person to approve.

What happens if it breaks?

You get an alert and so do we. Fixes are included for 30 days after go-live.

Who owns what you build?

You do, from the day it goes live.

From the lab

What we're building next: our own products, AI video and voice. Samples made in-house, clearly labelled as AI.

Explore the Lab
AI video adAI sample

Product video ads, made with AI

Short ad-style videos for social media, produced in days instead of weeks.

AI voiceAI sample

A voice that answers your phone

An AI receptionist that books calls and answers common questions, then hands over to a person.

Video reportAI sample

Your Monday report as a 60-second video

The weekly numbers, narrated, for the people who would rather watch than read.

Find out what your team could stop doing by hand.

A free 30-minute audit. You leave with a written list of what to automate first, whether or not you hire us. We work with five clients at a time.

Book a free audit
You will talk to Akash, who builds every automation. Meet Akash →